1. The data controller

The administrator of your personal data is ORLEN S.A.. with its registered office in Płock, 09-411 Płock, ul. Chemików 7, (hereinafter "ORLEN S.A."). Contact telephone numbers for the data controller: (24) 256 00 00, (24) 365 00 00, (22) 778 00 00. You can contact the data controller in ORLEN S.A.:

a. by sending an email: daneosobowe@orlen.pl.,
b. by letter to the address: 09-411 Płock, ul. Chemików 7.

2. The data protection officer

The data controller appointed the Data Protection Officer. It is a person with whom you can contact in all matters relating to the processing of personal data and the exercise of rights related to data processing. You can contact the Data Protection Officer in ORLEN S.A. by e-mail to: daneosobowe@orlen.pl. You can also contact the Data Protection Officer in writing to the address of the registered office of ORLEN S.A., indicated in item 1, with additional information “Inspektor Ochrony Danych” (Data Protection Officer). Information on the Data Protection Officer is also available at the www.orlen.pl in the "Contact” tab.

3. Purpose and legal grounds for the processing

Your personal data are processed for the following purposes:

a. conducting the recruitment process consisting, inter alia, on: acceptance of offers, selection of candidates;
b. verification of qualifications and skills necessary to work in the position for which you are recruiting;
c. performance of skill tests and / or questionnaires, if you give your consent;
d. carry out future recruitment processes, if you give your consent.
e. correspondence with you, conduct research on the level of your satisfaction with participation in the recruitment process, internal administrative purposes such as personnel management, statistical, reporting, service, investigation and defense in the event of mutual claims.

The grounds for the processing of data:

a. Article 6(1)(b) of the GDPR (data necessary to take action before concluding the contract)
b. Article 6(1)(c) of the GDPR (data resulting from art. 22(1) § 1-2  of the Labor Code);
c. Article 6(1)(a) of the GDPR and Article 9(2)(a) of the GDPR (consent to the processing of data, the provision of which does not result from the Labor Code (additional data), including the data referred to in Article 9(1) of the GDPR);
d. Article 6(1)(a) of the GDPR (consent to data processing in other recruitment processes);
e. Article 6(1)(f) of the GDPR (legitimate interest of ORLEN S.A. consisting in conducting correspondence with the candidate, testing the level of satisfaction with participation in the recruitment process, service, investigation and defense in the event of mutual claims).

If you consent to the execution by ORLEN S.A. during the recruitment process of tests and / or questionnaires, the legal basis for processing will be Article 6(1)(a) of the GDPR. You have the right to refuse to participate in completing the test and / or questionnaire, which will not affect the recruitment process, but will prevent ORLEN S.A. obtain additional information about you.

In a situation where the position for which you apply requires the submission of a certificate of no criminal record, in accordance with applicable law, ORLEN S.A. will require the provision of information on a clean criminal record from the National Criminal Register. (legal basis: Article 6 (1)(c) of the GDPR).

4. Data recipients

The recipients of your personal data will be entities cooperating with ORLEN S.A., to which services related to the processing of personal data have been commissioned, e.g. suppliers of IT systems and services, entities supporting ORLEN S.A. in recruitment processes. The entities referred to above process data on the basis of contracts concluded with ORLEN S.A.

5. Period of personal data processing

Your data collected in the recruitment process will be processed for the time necessary to carry out the recruitment process, but no longer than 12 months from the date of sending the application as part of a particular recruitment process or withdrawal of consent or submission of an effective objection to data processed for the purposes of legal implementation legitimate interests of ORLEN S.A. If you have given additional consent to the use of personal data for the purposes of future recruitment, this data will be processed for a period of 12 months from the date of sending the application or until the consent is withdrawn. If your candidacy will be used in the future recruitment process, these data will be processed for the period specified in the first sentence.

6. Rights of data subjects

In connection with the processing of your personal data you have the following rights:

a. the right to withdraw consent - you can withdraw any of the consents you have submitted at any time, e.g. in writing to the address of the data controller referred to in point 1 or by e-mail to the following address: daneosobowe@orlen.pl. Withdrawal of consent does not affect the lawfulness of the processing which was carried out on the basis of consent before its withdrawal,
b. the right to access personal data,
c. the right to request the rectification of personal data,
d. the right to request the deletion of personal data,
e. the right to request the restriction of the processing of personal data,
f. the right to object to the processing of data due to a special situation - in cases where the processing of personal data is based on the legitimate interest of the data controller,
g. the right to transfer your personal data, i.e. the right to receive your personal data from us, in a structured, commonly used, machine-readable IT format. You can send this data to another data controller or request that we send your data to another controller. However, we will only do so if such a message is technically possible. The right to transfer personal data applies only to data that we process on the basis of a contract with you or on the basis of your consent.

7. The right to file a complaint

You have the right to file a complaint to the President  of the Personal Data Protection Office.

8. Information on the requirement to provide data

Providing your personal data in the scope resulting from art. 6(1)(b) and (c) of the GDPR is necessary to participate in the recruitment procedure. Providing other data by you is voluntary.

By using the Apply button, you confirm the accuracy of the data and consent to the processing by ORLEN S.A.. with its registered office in Płock, 09-411 Płock, ul. Chemików 7, personal data which the obligation to provide does not result directly from legal provisions, including personal data referred to in art. 9 (1) of the GDPR, contained in the application documents (cover letter, CV, recruitment form) in order to conduct the recruitment process for the position indicated in the advertisement or internship or traineeship.

Additional information:

Polski Koncern Naftowy ORLEN reserves the right to contact only selected candidates.

The submitted application documents will not be returned.

You can withdraw the above consent at any time, in writing to the address of the data controller, i.e. ORLEN S.A.., 09-411 Płock, ul. Chemików 7 with the annotation „Inspektor Danych Osobowych” (Data Protection Officer), or by e-mail to the following address: daneosobowe@orlen.pl.

Withdrawal of consent does not affect the lawfulness of the processing which was carried out on the basis of your consent before its withdrawal.